All-in-One Facilities Management Software. Total Control.

Ditch the spreadsheets and disjointed systems. FMClarity brings Work Orders, Asset Tracking, Compliance, and Contractor Management together in one seamless, intuitive platform. Built by Australian facilities & property management professionals.

Features

• Work Orders: Simplify the process from initial request to final invoice.
• Preventative Maintenance: Automate scheduling and proactively manage recurring tasks.
• Lease Management: Simplify handling for property managers, landlords, and tenants.
• Asset Management: Centralise data with permission-based views for unlimited users.
• Asset Lifecycle: Focus on critical assets with smart filters and efficient bulk edits.
• Calendar Management: Role-defined access to a customised, synchronised schedule.
• Smart Document Handling: Tag, store, and manage all FM files in a central system.
• Enhanced Communication: Boost efficiency and unite stakeholders with live chat.
• Contractors: Keep track of contractors and ensure their vetting and compliance.
• Financials: Seamlessly integrate financials with work order workflows.
• Risk and Compliance: Monitor status, document expiries, and PMM schedules.
• Portfolios & Property: Efficiently manage multiple properties and large portfolios.
• Dashboard and Reporting: Centralise all data, compliance, and alerts in one view.

End-To-End Work Order Management

Simplify the facilities management work order process from request to invoice. Report issues quickly and dispatch internally or to approved contractors. Live chat with all stakeholders, capture and auto-file images, quotes and documents. Automatically match invoices to GL and auto-issue to accounts saving time and paperwork.

• Simple, intuitive interface for staff, managers and maintenance personnel.
• Schedule and automatically issue preventative maintenance work orders.
• Networked ecosystem, multi-organisation approval workflows.
• Customisable tick sheets for reactive and preventative jobs.
• Align preferred and approved contractors with correct services.
• Contractors can advise attendance times and notify time changes.
• Pre-built and customisable services and subservices.
• Permission-based authorisation to issue work orders.
• Defect management.
• Internal and external work orders.
• Internal reminder tasks.
• Follow-up work orders and corrective works.
• Smart matching of similar work orders reduces rework.

Automated Preventative Maintenance

FMClarity proactively manages preventative maintenance through automatic scheduling of preventative work that is assigned to in-house personnel. In-house technicians can easily see the PM events that have to be assigned to them through alerts via email and on the mobile or web app.

• Networked ecosystem, multi-organisation approval workflows.
• Simple, intuitive interface for staff, managers and maintenance personnel.
• Align preferred and approved contractors with correct services.
• Contractors can advise attendance times and notify time changes.
• Customisable tick sheets for reactive and preventative jobs.
• Defect management.
• Follow-up work orders and corrective works.
• Internal and external work orders.
• Permission-based authorisation to issue work orders.
• Schedule and automatically issue preventative maintenance work orders.
• Smart matching of similar work orders reduces rework.

Portfolio and Property Management

Streamline and demystify management of multiple properties and large portfolios. Access key information to make comparisons, create groups, generate bulk updates and more. Use filters to quickly find important information, such as the number of leased versus owned sites.

• High-level insights on parameters, compliance and safety.
• Role-based access for granular site-by-site user permissions.
• Traffic light system for portfolio compliance management.
• General ledger and site cost code integration.
• Real-time news feed across your portfolio.

Lease Management

Simplify lease management and storage. Enable all stakeholders to work from a single source of truth, eliminating duplication, errors and oversights. Critical dates visible in the calendar with alerts automatically generated for milestones such as option notice periods and rental increases.

• Single source of truth for all departments.
• Critical lease dates reporting.
• Automatic calendar population and alerts.
• Tenancy management.

Asset Lifecycle Management

Focus on assets needing attention with smart filters and bulk edits. Streamline work processes with QR code capture in the field, image capture and storage, work history, and capex forecasting.

• Add assets via mobile app.
• Equipment maintenance.
• Fixed asset management.
• Asset lifecycle forecasting.

Calendar Management

Provide all users role-defined access to a customised, synchronised calendar showing essential facility management requirements, whether upcoming preventative maintenance events, lease expiries or reactive works. Calendars automatically synchronise with real-time information providing live updates.

• Follow-up/corrective work orders convert to reactive job.
• Colour-coded events based on priority and status.
• Clickable events open work orders.

Integrated Document Management

FMClarity’s smart document management system tags, files and stores all FM documents, such as contracts, SWMS, leases, service reports and other important documents in the cloud. Automatic reminders alert users to upcoming expiry dates and compliance status.

• Multiple files within one document.
• Automatic document filing.
• All documents stored driving real-time reports and expiry-date alerts.
• Upload floor plans that are visible to contractors.

Communication

Improve efficiency and unite all stakeholders with live chat. Store and log communications against relevant work orders to streamline handovers and provide greater clarity.

• All communications logged and permission-driven.
• Real-time messaging within reactive and preventative work orders.

Contractor Management

Know where contractors are and that they are vetted and compliant.

• Contractors can download the app at no cost.
• Contractor pre-qualification management.
• Manage and issue multiple quotes from one work order.

Financial Management

With end-to-end work order management, contractors can attach invoices to work orders, which are automatically matched to general ledger account and cost centre codes.

• Export capabilities with advanced API integration.
• Automatically issue approved invoices to accounts.

Risk and Compliance

Traffic light compliance status overview monitors document expiries and preventative maintenance schedules.

• Ability to stop work orders if no compliance documents.
• Consolidated portfolio compliance ratings.

Dashboard and Reporting

FMClarity provides a single source of truth for all information, documents, images, compliance and alerts.

• Customisable dashboard.
• Activity tracking.
• Automatic scheduling of graphic-rich reports.

Elevate your facilities management

• Streamline maintenance and compliance.
• Improve staff communication and collaboration.
• Reduce operational costs with a powerful platform.